GHILMIS

ABOUT GhiLMIS PROJECT

The Ghana Ministry of Health and Ghana Health Services, with support from Development and Implementing Partners is implementing the Ghana Integrated Logistics Management Information System(GhiLMIS) project.

This seeks to improve the supply chain for commodities in Ghana especially in the areas of a Logistics Management Information System (LMIS) that will allow end to end visibility throughout the entire supply chain.

The implementation of the GhiLMIS will facilitate the integration of the supply chain processes with other business functions; align logistics business-process to other information systems; resulting into delivery of the highest quality products and services at reduced cost, with increased responsiveness to customer needs.

The GhiLMIS will additionally provide quick data access, optimize business process, increase cycle time and improve service delivery, ensuring that patients get their medication on time.

GhiLMIS FEATURES AND CAPABILITIES

Demand Sensing

Replenishment Planning
Predictive logic for forecasting inventory and procurement planning
Multi Channel Management

Warehouse Management

Receipt and Put Away
Pick and Pack
Pick List Generation
Stock Taking
Capacity Management

Inventory Management

Lot Management and Tracking
Consumption, Transfers and Adjustments
Quarantine and Recalls

Transportation Management

Receipt and Put Away
Pick and Pack
Pick List Generation
Stock Taking
3PL Management
Contracts Management

Purchase Order Management

Purchase Order Creation
Purchase Order Collaboration
Purchase Order Fulfillment
Reverse Logistics

Visibility and Analytics

End to End Visibility
Track and Trace
Predictive and Historic Analytics

Contracts Management

Carrier Contracts
Fleet Management
Invoicing Policies
Rate Determination

In Bound Insights

Procurement Plans
Incoming Shipments
Predictive Analytics

BENEFITS

End to End Visibility

Simplifies processes and reduces lead times and increases visibility
Real time inventory and order visibility (daily vs. monthly)

Accurate Quantification and Demand Planning

Captures all critical elements of Demand and Supply Planning
Predictive & Historic Analytics

Data Integrity

Elimination of redundant data entry and quality data integrity
On demand configurable dashboards and KPI report

Low Inventory Operation Costs

Reduction in Cycle Time, LOE, Expiries and Stock Outs
Optmized Transportation Management
Enterprise wide batch inventory control and expiry management

Increased Management Efficiences

Single system capable of efficiently managing multiple supply, demand and logistics transactions.
Improved agility level – flexible and responsive to meet the changing supply chain requirements
Proactive alerting and notification of important supply chain events

PLANNED ACTIVITIES

Current Activity

User Acceptance Testing (UAT)

Ghana, through the implementation of the GhiLMIS Project, recognizes the need for testing of the solution to ensure that it meets the minimum requirements to effectively operate. UAT is probably the most important test phase of all as it is where we confirm that the system is fit for purpose to the business stakeholders.

The objective of UAT Testing is to validate that the software functionality against the business requirements gathered in previous sessions. These include identifying and exposing all issues and associated risks; communicating all known issues to the project team, and ensuring that all issues are addressed in an appropriate and timely manner prior to any release.

GhiLMIS testing include testing of the system by the users to determine whether it can be accepted or not. The GhiLMIS UAT covers all the system functional modules based on end-end business processes.

Future Activity

GhiLMIS Master Trainers’ Training (MTT)

A master trainer training program, will be developed for some super users, who will support the project in conducting the Train the Trainer training. The training methodology will include comprehensive hands-on classroom training on all Components of the System as appropriate, in order for the trainee to achieve a proficient level of understanding of the System and expertise as an advanced user. In addition, the trainees will be provided with instruction on how to train other system and administrative super users, how to use scenarios, exercises, user surveys and other tools to assess subject mastery, and how to address questions and issues raised during cutover and implementation.

The training will be for ten (10) business days in length and will include a training curriculum, a program guide for trainers and extensive references, resources and appendices related to the training program

Date: 11th – 22nd March 2019