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ABOUT GhiLMIS PROJECT

The Ghana Ministry of Health and Ghana Health Services, with support from Development and Implementing Partners is implementing the Ghana Integrated Logistics Management Information System(GhiLMIS) project.

This seeks to improve the supply chain for commodities in Ghana especially in the areas of a Logistics Management Information System (LMIS) that will allow end to end visibility throughout the entire supply chain.

The implementation of the GhiLMIS will facilitate the integration of the supply chain processes with other business functions; align logistics business-process to other information systems; resulting into delivery of the highest quality products and services at reduced cost, with increased responsiveness to customer needs.

The GhiLMIS will additionally provide quick data access, optimize business process, increase cycle time and improve service delivery, ensuring that patients get their medication on time.

GhiLMIS FEATURES AND CAPABILITIES

Demand Sensing

  • Replenishment Planning
  • Predictive logic for forecasting inventory and procurement planning
  • Multi Channel Management

Warehouse Management

  • Receipt and Put Away
  • Pick and Pack
  • Pick List Generation
  • Stock Taking
  • Capacity Management

Inventory Management

  • Lot Management and Tracking
  • Consumption, Transfers and Adjustments
  • Quarantine and Recalls

Transportation Management

  • Receipt and Put Away
  • Pick and Pack
  • Pick List Generation
  • Stock Taking
  • 3PL Management
  • Contracts Management

Purchase Order Management

  • Purchase Order Creation
  • Purchase Order Collaboration
  • Purchase Order Fulfillment
  • Reverse Logistics

Visibility and Analytics

  • End to End Visibility
  • Track and Trace
  • Predictive and Historic Analytics

 

Contracts Management

  • Carrier Contracts
  • Fleet Management
  • Invoicing Policies
  • Rate Determination

In Bound Insights

  • Procurement Plans
  • Incoming Shipments
  • Predictive Analytics

BENEFITS

End to End Visibility

  • Simplifies processes and reduces lead times and increases visibility
  • Real time inventory and order visibility (daily vs. monthly)

Accurate Quantification and Demand Planning

  • Captures all critical elements of Demand and Supply Planning
  • Predictive & Historic Analytics

Data Integrity

  • Elimination of redundant data entry and quality data integrity
  • On demand configurable dashboards and KPI report

Low Inventory Operation Costs

  • Reduction in Cycle Time, LOE, Expiries and Stock Outs
  • Optmized Transportation Management
  • Enterprise wide batch inventory control and expiry management

Increased Management Efficiences

  • Single system capable of efficiently managing multiple supply, demand and logistics transactions.
  • Improved agility level – flexible and responsive to meet the changing supply chain requirements
  • Proactive alerting and notification of important supply chain events

PLANNED ACTIVITIES

Current Activity

Data standardization, configuration and design validation

Ghana, through the implementation of the GhiLMIS Project, recognizes the need for a standardized identifier for items and the harmonization of the facilities list to guarantee the provision of interoperability between diverse health systems, support collation and analysis of logistics data from all potential knowledge sources required for decision support. Additionally, there is the need to consolidate the development of all health information content standards within a single work program, and to institute an approval mechanism through the establishment of the Information Standards Board.

The configuration and design validation are key components of the GhiLMIS project to ensure that the solution baseline meets the needs of the Ghana LMIS stakeholders. The process of validating the system functionality is ongoing to support the finalization of the system configuration.  This phase seeks to validate the configured inputs, data and workflows associated with each business process

Future Activity

GhiLMIS Training, Testing, Integration, Data and Onboarding Discussion Plan

The Discussion session is intended to review lessons learned, constraints, risks and associated mitigation strategies and provide input needed to update the project implementation plan with appropriate new timelines.

The road map and schedules for GhiLMIS data model, SKU units, roles and responsibilities, Data attributes and architecture for SKU logic, Integration API to allow other systems integrate with the GhiLMIS, developing of test scripts of business use cases, User Acceptance Testing (UAT) and finally training of both master trainers and Training of trainers (TOT) would all be discussed and finalized to ensure that best practices are adopted to improve project implementation.

 

 

IMPLEMENTATION TIMELINES

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