GHILMIS

ABOUT GhiLMIS PROJECT

The Ghana Ministry of Health and Ghana Health Services, with support from Development and Implementing Partners is implementing the Ghana Integrated Logistics Management Information System(GhiLMIS) project.

This seeks to improve the supply chain for commodities in Ghana especially in the areas of a Logistics Management Information System (LMIS) that will allow end to end visibility throughout the entire supply chain.

The implementation of the GhiLMIS will facilitate the integration of the supply chain processes with other business functions; align logistics business-process to other information systems; resulting into delivery of the highest quality products and services at reduced cost, with increased responsiveness to customer needs.

The GhiLMIS will additionally provide quick data access, optimize business process, increase cycle time and improve service delivery, ensuring that patients get their medication on time.

GhiLMIS FEATURES AND CAPABILITIES

Demand Sensing

Replenishment Planning
Predictive logic for forecasting inventory and procurement planning
Multi Channel Management

Warehouse Management

Receipt and Put Away
Pick and Pack
Pick List Generation
Stock Taking
Capacity Management

Inventory Management

Lot Management and Tracking
Consumption, Transfers and Adjustments
Quarantine and Recalls

Transportation Management

Receipt and Put Away
Pick and Pack
Pick List Generation
Stock Taking
3PL Management
Contracts Management

Purchase Order Management

Purchase Order Creation
Purchase Order Collaboration
Purchase Order Fulfillment
Reverse Logistics

Visibility and Analytics

End to End Visibility
Track and Trace
Predictive and Historic Analytics

Contracts Management

Carrier Contracts
Fleet Management
Invoicing Policies
Rate Determination

In Bound Insights

Procurement Plans
Incoming Shipments
Predictive Analytics

BENEFITS

End to End Visibility

Simplifies processes and reduces lead times and increases visibility
Real time inventory and order visibility (daily vs. monthly)

Accurate Quantification and Demand Planning

Captures all critical elements of Demand and Supply Planning
Predictive & Historic Analytics

Data Integrity

Elimination of redundant data entry and quality data integrity
On demand configurable dashboards and KPI report

Low Inventory Operation Costs

Reduction in Cycle Time, LOE, Expiries and Stock Outs
Optmized Transportation Management
Enterprise wide batch inventory control and expiry management

Increased Management Efficiences

Single system capable of efficiently managing multiple supply, demand and logistics transactions.
Improved agility level – flexible and responsive to meet the changing supply chain requirements
Proactive alerting and notification of important supply chain events

PLANNED ACTIVITIES

Previous Activity

GhiLMIS Trainer of Trainers’ Training (ToT)

A trainer of trainers’ training program, was organized for some system champions, who would support the project during the roll out of the system.

The training methodology included comprehensive hands-on classroom training on all components of the system as appropriate, in order for the trainees to achieve a proficient level of understanding of the System.

In addition, the trainees were provided with instructions on how to train other system users, how to use scenarios, exercises, user surveys and other tools to assess subject mastery, and how to address questions and issues raised during cut-over and implementation.

The training lasted ten (10) business days in length and included a training curriculum, a program guide for trainers and extensive references, resources and appendices related to the training program.

Future Activity

GhiLMIS Roll out- Transition

The GhiLMIS implementation project has successfully completed the inception, elaboration and construction phases and now moving into transitioning the system to the end users. The transition will be done in three in incremental phases: Central Tier Go Live, Initial Operating Capability (IOC) and the Full Operating Capability.

The objective of the first part of the go-live which is IOC Rollout is to ensure that the GhiLMIS is implemented and ready for use at all Central Government departments and programs, Imperial Health Sciences (IHS), Temporary Central Medical Stores (TCMS), ten (10) Regional Medical Stores (RMS), four (4) Teaching Hospitals, associated Transporters as well as all government hospitals across the country.

The roll out activity will be done over a 5 month period and it will include training end users; preparing, setting up, initialization and verification of the proper operation of the system prior to going live; configuring facility data and users; and on-boarding users and sites.

Date: 10th – 14th June 2019 (Central Go-Live)

July – November 2019 (Zonal Go-Live)