GHILMIS

ABOUT GhiLMIS PROJECT

The Ghana Ministry of Health and Ghana Health Services, with support from Development and Implementing Partners is implementing the Ghana Integrated Logistics Management Information System(GhiLMIS) project.

This seeks to improve the supply chain for commodities in Ghana especially in the areas of a Logistics Management Information System (LMIS) that will allow end to end visibility throughout the entire supply chain.

The implementation of the GhiLMIS will facilitate the integration of the supply chain processes with other business functions; align logistics business-process to other information systems; resulting into delivery of the highest quality products and services at reduced cost, with increased responsiveness to customer needs.

The GhiLMIS will additionally provide quick data access, optimize business process, increase cycle time and improve service delivery, ensuring that patients get their medication on time.

GhiLMIS FEATURES AND CAPABILITIES

Demand Sensing

Replenishment Planning
Predictive logic for forecasting inventory and procurement planning
Multi Channel Management

Warehouse Management

Receipt and Put Away
Pick and Pack
Pick List Generation
Stock Taking
Capacity Management

Inventory Management

Lot Management and Tracking
Consumption, Transfers and Adjustments
Quarantine and Recalls

Transportation Management

Receipt and Put Away
Pick and Pack
Pick List Generation
Stock Taking
3PL Management
Contracts Management

Purchase Order Management

Purchase Order Creation
Purchase Order Collaboration
Purchase Order Fulfillment
Reverse Logistics

Visibility and Analytics

End to End Visibility
Track and Trace
Predictive and Historic Analytics

Contracts Management

Carrier Contracts
Fleet Management
Invoicing Policies
Rate Determination

In Bound Insights

Procurement Plans
Incoming Shipments
Predictive Analytics

BENEFITS

End to End Visibility

Simplifies processes and reduces lead times and increases visibility
Real time inventory and order visibility (daily vs. monthly)

Accurate Quantification and Demand Planning

Captures all critical elements of Demand and Supply Planning
Predictive & Historic Analytics

Data Integrity

Elimination of redundant data entry and quality data integrity
On demand configurable dashboards and KPI report

Low Inventory Operation Costs

Reduction in Cycle Time, LOE, Expiries and Stock Outs
Optmized Transportation Management
Enterprise wide batch inventory control and expiry management

Increased Management Efficiences

Single system capable of efficiently managing multiple supply, demand and logistics transactions.
Improved agility level – flexible and responsive to meet the changing supply chain requirements
Proactive alerting and notification of important supply chain events

PLANNED ACTIVITIES

Previous Activity

GhiLMIS Initial Operating Capability ( IOC)

The objective of IOC is to ensure that, all public hospitals are trained and on-boarded into Ghilmis. At the end of December 2019, a total of 300 sites including health facilities, supply chain management entities, public health commodity management warehouses at both the national and regional levels have successfully been trained, onboarded, and certified as GhiLMIS operating ready sites. This constituted the Initial Operating Capability (IOC) phase for the GhiLMIS implementation.

Date: Dec 2019

Future Activity

GhiLMIS Roll Out – Full Operating Capability (FOC)

The GhiLMIS implementation project has successfully completed the inception, elaboration and construction phases and now moving into transitioning the system to the end users. The transition will be done in three in incremental phases: Central Tier Go Live, Initial Operating Capability (IOC) and the Full Operating Capability.

The first two which is Central Tier Go Live and IOC have been successfully completed. Next on the schedule is to ensure implementation of FOC. In FOC, all the Health Centres across the country would be onboarded in order to transitions their manual processing in the supply chain to an automated process.

The roll out activity will be done over a 10 month period and it will include training end users; preparing and configuring facility data and users; and on-boarding users and sites.

Date: Sep 2020 – Jun 2021